Reservation Policies

Important Convention Information

1. No one will be admitted to any event venue without a name badge. Please wear your name badge at all times and to all events.

2. At the On Site Registration Desk, change will be given in Mexican Pesos ONLY at whatever predetermined exchange rate the committee agrees on. For the best exchange rate, we suggest you change your foreign currency before you register and bring Mexican Pesos to the Convention.

 

Sobriety Under The Sun is providing registration services as a courtesy to its attendees. Only on-line registrations can be accepted using a credit card (Visa, Mastercard, or American Express) on the website. No provision can be made for mail-in registrations.

Go to our Reservation Page for a link to the ONLINE Registration. The link is not available until Registration OPENS sometime in June (exact date will be posted on our home page)

Registrations for the Convention will also be accepted at the convention hotel during the convention beginning Friday afternoon and continuing throughout the convention. Cash and credit cards (Visa, Mastercard, or American Express) will be accepted at that time. NO CHECKS can be accepted.

 

 

 

  • All convention programs.
  • Featured speakers
    • Friday Night,
    • Saturday Afternoon
    • Saturday Night and
    • Sunday Morning.
  • Saturday night Ice Cream Social after the Speaker Meeting.
  • Continental Breakfast on Sunday.
  • Free coffee during the convention in our hospitality area.

Note: Friday Only, Saturday Only, and Sunday Only registrations may also be purchased. These registrations entitle you to all the activities described above for that day only.

Note: Attendance at each additional Special Event is at an extra cost

The Saturday Night Dinner is held at the convention hotel, outside in a beautiful setting overlooking the Banderas Bay.

A Thursday Night 6:00 PM Dinner in downtown Puerto Vallarta on or near the beach is held to welcome the speakers. Attendance is limited to the first 125 people who sign up. NOTE: Flights are often delayed or changed. We recommend that you not join this dinner unless you will be in Puerto Vallarta by noon on Thursday. See “FAQs > When to come and go” for important details.

The Sober Cruise motors from the Cruise Ship Marina across the beautiful Banderas Bay to a rustic Mexican village. We frequently see whales, dolphins, rays and other wildlife during the cruise. It is held on the Monday following the Conference. There is an extra charge for the cruise as well as a small port entrance fee (not included in your cruise ticket price). This is always a fun event. NOTE: Flights are often delayed or changed. We recommend that you not join this Cruise unless your flight departs after 10:00 PM on Monday. See “FAQs > When to come and go” for important details.

Event Policies

Thursday Night Welcome Dinner, Saturday Buffet, Sober Cruise and hotel rooms are all limited. To ensure you get all your requests, register early! All of our events sold out at our last convention!

Before Convention:

Payments made for Conference registration, the Saturday Night Dinner and Sober Cruise are fully refundable if cancellation is made before the convention starts. Refunds will be made through a check from our SUS account or a credit card refund. Check refunds will be issued within 60 days of request.

Note:  If you request a refund more than 60 days after registration, the fee charged by the Merchant Services company to Sobriety Under The Sun to process your reservation (usually a little more than 3%) will not be able to be refunded.

Badge Details:

The information that we ask for when you register will be used to provide each attendee with a name badge. The City, State or Province and Country need not be the same as the address information provided elsewhere. Throughout the registration process, and for a little less than two hours after you start the process,  you will be able to modify any of the information provided for any attendee by clicking on the “Edit” or “Back” buttons.

Adding People:

To register additional people or to reserve a hotel room, click on the “Continue Shopping” button.

Opportunity to Review and Change Order:

The “Check Out” page will show you a list of what you have ordered so far and give you an opportunity to add to or change your order.

Cancellation or Questions:

If you need to cancel or have any other issues with your convention reservation(s) , please send us an email using the “Contact Us” email at the bottom of each page on this site, or in the help section of the main menu. We will work with you to resolve your issue.

Travel & Hotel Policies

The volunteer committee members who plan and present the Convention  are not travel agents. We do not arrange air transportation (see “FAQs > Booking Your Flights” for more info) or accommodations. We provide information about the convention hotel, but your reservations for accommodations must be made directly with the hotel(s).
We are very pleased to have our convention take place at the beautiful Westin Hotel and Spa. However, we do not have any affiliation with the Westin. The Westin provides rooms, meeting spaces and meals for our functions in exchange for contracted fees and the room rentals of our attendees, speakers and guests.

To help the convention defray costs, guests should make reservations through the Hotel’s Sobriety Under The Sun by clicking on a Special SUS link. This will give us the ability to keep track of how many SUS registrants are staying at the hotel.

More information about making reservations at the Westin:

CUT-OFF DATE: The “cut-off date” for accepting reservations into our room block at the Westin is: January 11th. Reservation requests received after 5:00 PM local time at the Hotel on the cut-off date will be accepted based on availability. Failure to reserve rooms before the cut-off date will not impact the enforceability of the attrition or cancellation clauses.

CHECK-IN AND CHECK OUT TIME: Please make note of the Hotel’s check-in and check-out times set forth below so you  can schedule your arrival and departure times accordingly. Early check-in subject to availability.

  • Check-in time: 3:00 PM
  • Check-out time: 12:00 PM

EARLY ARRIVALS AND/OR LATE DEPARTURES: Must be requested in advance and confirmation for such based upon availability on arrival and/or departure date.

RATES:
We are pleased to confirm the following special room rates for the SUS 2017 Convention:

Room Type                        Room Rate[1] ROH                                    $140.00
Royal Beach Club             $180.00
Grand Deluxe                    $ 220.00
Junior Suite                       $ 290.00

The above rates are subject to the prevailing federal and state taxes, currently 16% federal tax and 3% state tax.  PLEASE NOTE: Upon presentation and recording of your passport and tourist card,  the 16% VAT may be waived. Federal and state tax rates are subject to change without notice.

The room block is assigned to the Convention at the Hotel’s discretion. No specific rooms, bedding types and floors are guaranteed.

This room rate will be available for the duration of each guest’s stay at the hotel. There is no additional charge for children under 18 years occupying the same room as their parents (accommodations only).

All rates quoted are single or double occupancy. The current rate for a third person in a standard room is $25.00 usd, plus tax as noted above. The Current rate for a third person in Royal Beach Club and Suite categories is $50.00 usd, plus tax as noted above. Third person based on existing bedding in the room.

NOTE AND REQUEST TO ALL CONVENTION ATTENDEES WHO STAY AT THE WESTIN HOTEL:  Please bring your passport and tourist card with you to the Convention Check-In Desk…We’ll make a copy of them and use them to show that the convention supports the local tourist industry. If enough of you do this, we may be able to save the convention 16% in taxes! That’ll help keep our costs and fees lower, which will, in turn, keep Convention fees affordable. Thank you for your help.

Cancellations:

Guests who wish to cancel must do so at least 15 days prior to arrival to avoid charges equivalent to full stay plus taxes at the group rate quoted above and according to the reserved room type.

No-Shows:

These “NO-SHOW” penalties will apply to reserved rooms confirmed in the rooming list to which the corresponding guests do not check-in on the registration date. The penalty will be equal to full stay plus taxes at the contracted group rate (see above), according to the reserved room type.

Changes during Stay:

Cancellations or changes at attendees’ check-in or during their stay at the resort will be subject to a cancellation fee equivalent to full stay plus taxes at the contracted group rate according to the reserved room type.

Charges for Cancellations, No-Shows, and Changes as described above will be added to the credit card accounts used in direct guest reservations

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